LOGISTICAL INFORMATION FOR BILL’S VISIT

 

Bill travels from Rochester, NY, U.S.A. Due to his busy and sometimes complicated travel schedule, his office creates and coordinates his air-travel plans in and out of your city. Because of your familiarity with your area, you are responsible for booking the hotel and surface transportation prior to Bill’s arrival in your city. Bill’s office will communicate to you his arrival and departure information for your use.

 

The following information will greatly assist Bill as he arrives at your meeting location. Please provide the following information to Bill Gormont’s office, a minimum of 4 weeks in advance of the meeting date. Thank you for your cooperation with this!

  • Name of person completing this form:
    • Telephone:
    • Email:
  • Airport Bill will be flying into:
    • City:
    • State:
  • How will Bill be transported from the airport to the hotel? (Limo, Taxi, Rental Car, Other)
  • Time / distance from the airport to the hotel:
    • Hotel where Bill will be staying?
      • Street Address:
      • City:
      • State:
      • ZIP:
      • Phone number:
    • How will Bill be transported from the hotel to the meeting site? (Limo, Taxi, Rental Car, Other)
    • Time / distance from the hotel to the meeting site:
    • Name of meeting site:
      • Street Address:
      • City:
      • State:
      • ZIP:
      • Phone number:
      • How will Bill be transported from the meeting site to the airport? (Limo, Taxi, Rental Car, Other)
      • Time / distance from the meeting site to the airport:
      • Will this hotel room be billed to your master account?
        • If Yes, what is the hotel reservation confirmation number:
      • Name of individual Bill should contact upon his arrival at the meeting site/hotel?
        • Phone number, Office:
        • Phone number, Cell:
        • Phone number, Home:
      • Name of an Emergency Contact?
          • Phone number, Office:
          • Phone number, Cell:
          • Phone number, Home:
          • What is the appropriate attire for Bill when he presents his program?

           


          This document is also available in PDF format for ease of download and printing. If you don’t already have Adobe Reader, you can use this link to download it now for free.

           

          LOGISTICAL INFORMATION UPON ARRIVAL

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